• PROGRAMS
  • TRAVEL GRANT

« ASWSUS HOME

PROGRAMS

The ASWSU Spokane provides many programs to Spokane campus students. If you feel there is a student need not being met by the following programs, please contact the ASWSU Spokane office at spok.aswsu@wsu.edu or 509-358-7921 with comments or suggestions.

Travel Grants

ASWSUS travel grants are intended to help students travel for the purposes of scholarly activity, research and in presentation at significant professional meetings. The grants can be used only to defray travel expenses not covered by other sources the expenses include, but are not limited to, transportation, lodging, and registration fees. For more information, please click here.

Family Programming

In replacement of the Daycare Subsidy, ASWSUS will now be offering programs and events that cater specifically to families. As this is new to ASWSUS, students are encouraged to provide their feedback on programs and events they feel are important.

Readership Program

Free copies of both the Spokesman Review and USA Today are provided to Spokane students daily. These newspapers are available in each of the campus academic buildings: the Academic Center, Nursing, Phase One, and Health Sciences.

UCommute

As part of the green initiative for WSU Spokane, UCommute helps encourage you to reduce the number of commutes daily. Mycommute.org is a place where you can keep track of how you get to campus each day. All you have to do is log the days you use a commute alternative to or from the University District, which is easy to do online! Check it out at mycommute.org with the WSU school code 7TCRR!

Zimride

Zimride is a ride sharing program that allows for WSU students, faculty, and staff to arrange carpools. These carpools can either be regular commutes to campus or fun trips to Seattle! Check it out at zimride.wsu.edu!

STA Bus Passes

Students now ride free thanks to ASWSU funding.

Fitness Memberships: OZ Fitness OR the YMCA

In lieu of a fitness center, Spokane students are offered subsidized memberships to either OZ Fitness OR the YMCA. Students are only allowed to sign up for one club membership not both. Fall semester sign-ups will take place in the lobby of the Student Academic Center with dates to be determined. After this, students can sign up in the ASWSUS office in SAC 113. The OZ Fitness membership fee is $35 per semester and the YMCA membership fee is $42.40 per semester. The memberships will allow the student to access all club Spokane locations specific to their club membership.

  • Fall Semester Sign-ups will begin: TBD
  • Fall Semester Sign-up Deadline: TBD

STUDENT TRAVEL GRANT PROGRAM

Student Travel Grant Program


ASWSUS travel grants are intended to help students travel for the purposes of scholarly activity, research and in presentation at significant professional meetings. The grants can be used only to defray travel expenses not covered by other sources, including transportation, lodging and registration fees.

Fall Travel Grants will be available September 22, 2014

 

Travel Grant Funding

The maximum request is now $500! 
ASWSUS travel grant awards will cover the expense of travel, not to exceed $500 per full-time enrolled student and $225 per part-time enrolled student. 

Eligibility and Application Process

Each student will be eligible to apply for an ASWSUS Travel Grant ONCE per year. The only occasion on which a student may receive two grants per year is if that student is presenting research or other scholarly-related material during the conference which they are attending. The purpose of this stipulation is to maximize the number of students to which these funds are available! 

There will be two Travel Grant Committee meetings per semester to review applications, and to allocate funds. Students may apply for a grant any time during the semester, whether it be before or after their travel. All awards are paid after the travel has occurred. There are no advance payments.

Fall Application Dates:

The fall application opens September 22nd at 8:00 AM and closes at midnight on November 30th.  

If you submit your application by midnight on October 19th, you will receive your award notification by October 27th.  If you submit your application by midnight on November 30th, you will receive your award notification by December 8th.  


Spring Application Dates:

The spring application opens January 31st at 8:00 AM and closes at midnight on April 26th.  

If you submit your application by midnight on March 1st, you will receive your award notification by March 9th.  If you submit your application by midnight on April 26th, you will receive your award notification by May 4th.  

 

Travel must be completed within the semester the grant is awarded:

Fall:  Complete by January 31, 2015

Spring: Complete by June 31, 2015 

 

Application Requirements

  • Be enrolled as a WSU Spokane student
  • Have maintained a 3.0 GPA or B letter grade average
  • Turn in completed application on CougSync by the appropriate deadline (see steps below)
  • Make sure your advisor reviews and comments on your application before the appropriate deadline
  • Must include copies/screenshots of expected travel/accommodation expenses AND copies of proof of conference registration 
  • Complete Fall travel by January 31, 2015
  • Complete Spring travel by June 30, 2015
  • If you are submitting an application after your travel has taken place: 
    • Travel must not have taken place BEFORE September 1, 2014
  • ​If you have been allocated funds before you travel, submit the following information upon return:
    • Travel Summary form
    • ORIGINAL receipts for travel and lodging containing your name and showing a zero balance, submitted to the ASWSUS office in SAC 107
    • Submit Travel Summary form and ALL receipts no more than 10 days after the travel is completed
    • Submit the Travel Reflection paper no more than 10 days after travel is completed
  • If you are submitting your application after you travel, you must include:
    • Times and dates of all your travel (on application)
    • Travel Summary Form with original application
    • ORIGINAL receipts for travel and lodging containing your name and showing a zero balance, submitted to the ASWSUS office in SAC 107
    • Copies of proof of registration, attached to original application
    • Your advisor must still review your application before the appropriate deadline
    • You must complete the Travel Reflection paper no more than 10 days after your application is approved, before funds are received. 

 

How to Apply

Follow this link to OrgSync: http://orgsync.com/54643/forms/112543 and follow the directions.

If you do not have an OrgSync account, please go to http://www.orgsync.com/ and sign up - choose WSU Spokane as your community.

It is YOUR responsibility to make sure your advisor comments on and approves your Travel Grant Application form before the appropriate deadline.  Applications without advisor comments WILL NOT BE REVIEWED.

 

See Travel Grant Application approval criteria here

 

Awards
All applications will be reviewed by the ASWSUS Travel Grant Committee. Students will be notified of award status no later than 1 week after the application deadline. Students are responsible for making travel arrangements and initial travel expenses. Students must also report the total amount they have been awarded through other travel assistance programs or grants, including the GPSA Travel Grant, on the application.

 

After submitting your Travel grant:

***Your grant is now submitted to the ASWSU travel grant data base. Your application is in the “PENDING” status until your advisor reviews the application and completes HIS/HER portion for the application
***PLEASE be aware the application deadline pertains to you AND your advisor’s completion of the application, so please check with your advisors and make sure he/she is aware of the deadline and submit your application on time.
***Also note that your advisor needs to comment on the 'Approve/Deny' page they receive. The box states that comments are optional, however comments are NOT OPTIONAL. Please REMIND your advisor of this since this application process is new for everyone.

 

Travel Grant Reimbursement Process

In order to submit for reimbursement, you will have to print out two forms. A complete reimbursement request will include:

1. Travel Expense Voucher Form - Fill out ONLY Name/Address/WSU ID at the top, and SIGN YOUR NAME at the bottom (Claimant's Signature). Leave the rest BLANK.

2. Travel Summary Form (Cover Page) - Fill out this form completely.

3. Receipts for reimbursement - These receipts may include airline travel receipts, car rental receipts, etc.

4. Travel Grant Reflection Paper - Complete and include in your reimbursement packet. Details are in the link above. 

IMPORTANT: ALL receipts must show a $0 (zero) balance due, or indicate that the total amount was paid in full. Receipts showing amount "owed" will not be sufficient. Receipts also must be ORIGINALS! No copies will be accepted.

Drop off completed packets in SAC 107.
 

Additional Information

For additional information, or if you have questions, please contact Rachel Sullivan or Pat Montgomery at ASWSUS by phone at (509) 358-7921 or by email at spok.aswsu@wsu.edu or pat.montgomery@wsu.edu.