WSU SpokaneFacilitiesSurplus Property

Surplus Property

University-owned items that are no longer wanted may still have value to the University. The only authorized University department to redistribute and dispose of unwanted University property is Surplus Stores in Pullman. If the item can’t be sold, it can be recycled in Pullman.

Contact your department’s Surplus/Equipment Coordinator or consult the WSU Surplus Property Policy for additional guidance. Please contact your area’s Equipment Coordinator before you move any item that has a WSU Inventory Control Number.

Surplus Service Changes

Pullman Surplus is now overseeing surplus, and WSU Spokane Facilities Operations no longer collects, stores, manages, or processes surplus items. Each campus department or college will need to work with its Equipment Coordinator/Surplus Property Coordinator (listed below) to properly dispose of its surplus items, including e-waste data destruction.

Surplus procedures are under review by Pullman Surplus and are subject to change due to the reorganization process. Refer to WSU’s University Policies & Procedures UPPM 20.76 for guidance.

Quick Links

Pullman Surplus

Spokane Campus Surplus Property Coordinators

  • WSU Spokane (Area 57) – TBD
  • IT Department (Area 57) – Matthew Blythe
  • College of Nursing (Area 06) – Mike Lynch*
  • CAFRU (Area 41) – Cassandra Kelly
  • Pharmacy (Area 15) – Sarah Kohler* and Ryan Maynard
  • College of Medicine (Area 08) – Medicine’s Business and Finance department
  • SBDC (Area 35) – Artem Sytnik*
(*) These individuals are also the Equipment Coordinator for that area

How to Surplus Property

First, check with others within your college or department to see if they can utilize the item(s) as surplus before submitting a report. Additionally, please review WSU’s University Policies and Procedures regarding Surplus Property.

Once you receive approval from your Equipment Coordinator, fill out and submit the Surplus Property Report (SPR) for items being surplussed. In addition, a Surplus Disposal Report (SDR) will also need to be filled out and submitted through MyFacilities.

Inventoried items must be submitted in separate Surplus Property Reports. Non-Inventoried Items – multiples of like items, such as mice, keyboards, desks, chairs, etc., may be entered on the same Surplus Property Report. Once the surplus property report is submitted, print a copy of the email confirmation of the form and preferably place it in an envelope and securely attach it to the corresponding surplus item(s).

Storing Surplus

Surplus is not to be abandoned or stored in, on or around loading dock areas. It must be kept in a secure location, avoiding creating safety hazards. Facilities Operations will not be responsible for any lost or missing items.

Preparing Items for Pick-up

Departments will need to coordinate with WSU Pullman Surplus for pick up. Surplus items should be received in an orderly manner and clearly marked.

Item Guidelines

Furniture & Equipment

Furniture, equipment, and other items purchased with University or grant funds must be disposed of through the surplus process and may not be given away. No items from non-WSU entities shall be surplused through this process.

Laptops & Computers

If you’re sending laptops to surplus without a WSU inventory number, please contact Property Inventory for approval to surplus before submitting the Surplus Property Report. For computers, cords should be untangled and removed from monitors. Lithium batteries can be left in the equipment or boxed individually.

Items Not Accepted by Surplus

  • Hazardous Chemicals or Waste
  • Sharps such as used needles, used surgical knives
  • Friable Asbestos
  • Used alkaline batteries (AA, C, D, AAA, 9volt)
  • Jars or containers that contain liquids and powders
  • Barrels that contain oil or hazardous residues
  • Glass Thermometers that contain Mercury
  • Trash, empty packaging materials, etc.